{"id":5635,"date":"2021-01-27T08:00:55","date_gmt":"2021-01-27T07:00:55","guid":{"rendered":"https:\/\/www-stg.stelorder.com\/project-management\/"},"modified":"2023-10-24T16:35:50","modified_gmt":"2023-10-24T14:35:50","slug":"project-management","status":"publish","type":"post","link":"https:\/\/www-stg.stelorder.com\/en\/blog\/project-management\/","title":{"rendered":"Project management: Good practices for success"},"content":{"rendered":"<p style=\"text-align: justify;\">Projects can range from small services that last a week with little variation in the budgeted work to large projects that involve several departments, which is why having knowledge of <strong>project management<\/strong> is vital for projects to come to fruition with the expected profitability.<\/p>\n<p style=\"text-align: justify;\">In this article we&#8217;ll cover everything you need to know about best practices and tools to make <strong>your project a success from the start<\/strong>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\"><p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<\/div><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www-stg.stelorder.com\/en\/blog\/project-management\/#what-is-project-management\" >What is project management?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www-stg.stelorder.com\/en\/blog\/project-management\/#stages-or-phases-for-excellent-project-management\" >Stages or phases for excellent project management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www-stg.stelorder.com\/en\/blog\/project-management\/#benefits-of-a-correct-project-management\" >Benefits of a correct project management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www-stg.stelorder.com\/en\/blog\/project-management\/#project-management-tools\" >Project management tools<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"what-is-project-management\"><\/span><strong>What is project management?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\"><strong>Project management<\/strong> is an approach aimed at dealing with all the <strong>processes<\/strong> that a project will go through, <strong>from the initial estimate<\/strong> <strong>based on the final objective or result<\/strong>, through the management of people, resources and available tools.<\/p>\n<p style=\"text-align: justify;\">We can define <strong>project management as the sum of methodologies for planning, monitoring and measuring the final results of the project<\/strong>.<\/p>\n<p style=\"text-align: justify;\">With all of these <strong>methodologies,<\/strong> we achieve:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"list-style-type: none;\">\n<ul style=\"text-align: justify;\">\n<li><strong>Manage<\/strong> the <strong>initial phase<\/strong> and the evolution of the project<\/li>\n<li><strong>Respond<\/strong> in a <strong>controlled manner<\/strong> to unexpected problems during the project<\/li>\n<li><strong>Facilitate<\/strong> the <strong>last tasks<\/strong> of <strong>completion<\/strong> and approval of the project<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul style=\"text-align: justify;\">\n<li style=\"list-style-type: none;\"><\/li>\n<\/ul>\n<p style=\"text-align: justify;\">Initially, meetings must be held to analyse and specify the objectives of each project, which can be of various types that address different issues and are linked to each other, for example:<\/p>\n<p style=\"text-align: justify;\">At first, meetings must be held to analyse and specify the objectives of each project.<\/p>\n<p style=\"text-align: justify;\"><strong>Outcome <\/strong>(create a new website or build a bigger warehouse), <strong>outcome consequence <\/strong>(teach our employees to use the website or relocate material, tools and employees to the new warehouse) <strong>outcome benefits <\/strong>(create a new web sales channel or reduce costs in the warehouse) <strong>and strategic business objectives <\/strong>(be the largest online distributor or increase our logistics efficiency in two years).<\/p>\n<p style=\"text-align: justify;\">In addition, the goal of project management is to achieve these outcomes within constraints that always affect a project, typically time, cost and scope.<\/p>\n<p style=\"text-align: justify;\">The three points are key to be able to shape the project, since the scope determines the final solution and therefore, specifies the steps to follow or the development to achieve it, the cost will be specified by the tasks developed to achieve the scope and the time is the most unstable component, since any problem with the development will jeopardise the cost of the project, so a correct management of these restrictions is a complicated task.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"stages-or-phases-for-excellent-project-management\"><\/span><strong>Stages or phases for excellent project management<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">According to the <strong>PMI<\/strong> (Project Management Institute), which is a project management organisation and its <strong><a href=\"https:\/\/es.wikipedia.org\/wiki\/Gu%C3%ADa_de_los_fundamentos_para_la_direcci%C3%B3n_de_proyectos\" rel=\"nofollow noopener\" target=\"_blank\">PMBOK<\/a><\/strong> guide, the phases or stages of project management are feasibility study, planning, execution, monitoring\/control and closure. Here we detail them:<\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify; padding-left: 40px;\"><strong>1.- Feasibility study<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">This corresponds to the first steps of the project and its main objective is to analyse whether the benefit obtained after carrying out the project is greater than its cost, here the aforementioned restrictions come into play (scope, cost and time).<\/p>\n<p style=\"text-align: justify;\">A <strong>study of the scope, risks<\/strong> is carried out and the possible <strong>expected benefit<\/strong> is analysed to then proceed to decide whether to continue with the project or not.<\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify; padding-left: 40px;\"><strong>2.- Planning<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">Once the decision is made to proceed with the project, all the necessary tasks to be carried out to achieve the predefined scope are defined. It is very important that this is a detailed planning of the work to be carried out as it could lead to additional unplanned costs that may reverse the expected benefit of the project. In order to perform a correct planning task we have to:<\/p>\n<ul style=\"text-align: justify;\">\n<li>Once the scope of the project has been marked out, go back to <strong>review and analyse it<\/strong>.<\/li>\n<li>Based on the scope, <strong>estimate costs, resources and time<\/strong>.<\/li>\n<li><strong>Planning the project in a defined manner<\/strong>.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify; padding-left: 40px;\"><strong>3.- Execution<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">Once the project is planned, the execution of the company&#8217;s know-how in the management of resources and techniques comes into play. The execution phase is usually where the problems that involve higher costs and delays in the planned tasks usually occur. During this stage we must:<\/p>\n<ul style=\"text-align: justify;\">\n<li><strong>Establishing groups, environment and workflows<\/strong><\/li>\n<li><strong>Assigning<\/strong> and <strong>executing<\/strong> tasks to groups<\/li>\n<li>Change management or problem solving<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify; padding-left: 40px;\"><strong>4.- Monitoring or control<\/strong><\/h3>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">In this phase we will check if the tasks being executed are meeting the initial planning in terms of quality, costs and time. By proactively monitoring these tasks, we can respond appropriately to any problems and thus reduce the associated costs. In order to monitor the tasks executed, we must:<\/p>\n<ul style=\"text-align: justify;\">\n<li><strong>Make a follow-up<\/strong> of the planned tasks<\/li>\n<li><strong>Checking of quality<\/strong> delivered\/expected or other documents<\/li>\n<li>Management of incidents occurred<\/li>\n<li>Generate general monitoring reports on each task that allow to see in a summarised way the previous points<\/li>\n<\/ul>\n<ul style=\"text-align: justify;\">\n<li style=\"list-style-type: none;\"><\/li>\n<\/ul>\n<p>.<\/p>\n<h3 style=\"text-align: justify; padding-left: 40px;\"><strong>5.- Closing<\/strong><\/h3>\n<p>.<br \/>\nAt the end of the project, it is evaluated and verified that the result obtained complies with what was planned. In addition, any problems encountered during the process should be documented so that they can be avoided in the future. A summary of a project closure is:<\/p>\n<ul style=\"text-align: justify;\">\n<li><strong>Formal closure<\/strong> of the project by all parties<\/li>\n<li>Security copy of the project<\/li>\n<li><strong>Evaluation<\/strong> of results<\/li>\n<li>Documentation update<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"benefits-of-a-correct-project-management\"><\/span><strong>Benefits of a correct project management<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">In addition to the immediate results during the project, the company can benefit in several areas:<\/p>\n<p style=\"text-align: justify;\">Besides the immediate results during the project, the company can benefit in a number of ways<\/p>\n<ul style=\"text-align: justify;\">\n<li><strong>Optimisation<\/strong> of <strong>workflows<\/strong><\/li>\n<li><strong>Improvement<\/strong> of <strong>teamwork<\/strong><\/li>\n<li><strong>Improved internal<\/strong> communication within the company between different production departments<\/li>\n<li>Increased <strong>preventive capacity<\/strong> in complicated tasks<\/li>\n<li><strong>Enables planning and management<\/strong> of resources with fewer errors<\/li>\n<li><strong>Optimises<\/strong> incident management<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"project-management-tools\"><\/span><strong>Project management tools<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\">In order to carry out project management, there are several data visualisation techniques such as Gantt, Pert or Critical Chain diagrams. They are valid for planning and controlling the timing of a project, but as we have seen above, a project consists of more phases.<\/p>\n<p style=\"text-align: justify;\">Based on the stages we have defined above, we can say that a project management programme or tool will provide value if it fulfils these functions:<\/p>\n<ul style=\"text-align: justify;\">\n<li><strong>Simultaneously manage<\/strong> an <strong>unlimited number<\/strong> of projects.<\/li>\n<li><strong>Relate<\/strong> all types of <strong>documentation,<\/strong> from quotations to purchase invoices along with certificates, contracts or any other important images that need to be documented.<\/li>\n<li><strong>All types of documentation can be linked<\/strong>.<\/li>\n<li><strong>Assignment<\/strong> of <strong>employees<\/strong> with roles to the project and their tasks.<\/li>\n<li>Assignment of <strong>employees<\/strong> with roles to the project and their tasks.<\/li>\n<li><strong>Linking<\/strong> of <strong>tasks<\/strong> and events to the <strong>agendas<\/strong> of each <strong>employee.<\/strong><\/li>\n<li><strong>Assignment<\/strong> of <strong>employees<\/strong> with roles to the project and their tasks.<\/li>\n<li><strong>Quick visualisation<\/strong> of products and services involved in the project with amounts related to their expenditure and total related income.<\/li>\n<li><strong>Ability<\/strong> to <strong>trace<\/strong> any action taken whether expenditure or revenue; what, when, on what product or service, how much, at what price and which employee, among others&#8230;<\/li>\n<li>Easily obtain the <strong>profitability<\/strong> in real time, in relation to what has been budgeted with the current expenses and income with attention to detail.<\/li>\n<li><strong>Quick detection<\/strong> of deviations in expenses with the aim of being able to solve the problem as quickly as possible.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">All this you can do with <strong><span class=\"buttonCreate\" style=\"colour: #fd6c00;\">STEL Order<\/span><\/strong>, thanks to the project management module that we have incorporated into our software you will be able to carry out your projects in the most successful way possible. You can try it for free for 15 days to discover the rest of the functionalities that will undoubtedly help your business to grow.<br \/>\n<strong><span class=\"botonCreate\" style=\"colour: #fd6c00;\">Click here to start your free trial for 15 days and manage your project effectively<\/span><\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The success of a project depends on its proper management, so adapting best practices is essential to its success.<\/p>\n","protected":false},"author":20,"featured_media":5636,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[37],"tags":[122],"class_list":["post-5635","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-glossary","tag-business","no-featured-image-padding"],"acf":[],"_links":{"self":[{"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/posts\/5635","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/comments?post=5635"}],"version-history":[{"count":0,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/posts\/5635\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/media\/5636"}],"wp:attachment":[{"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/media?parent=5635"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/categories?post=5635"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www-stg.stelorder.com\/en\/wp-json\/wp\/v2\/tags?post=5635"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}